Record any miscellaneous charges the customer is expected to pay, such as insurance, export transportation, etc. Record any box markings or numbers (for example, if you’re shipping multiple boxes, you may label them box 1 of 3, box 2 of 3, box 3 of 3). Include the total price for the shipment and list the total commercial value, which is the total value of all merchandise covered on the invoice. Include the unit price of the merchandise, per unit of measure. Provide the total net weight and total gross weight of each item to be shipped, expressed in kilograms. a box, envelope, etc.), the gross weight of each container, the quantity of each product and the unit of measurement. This includes the container type they’re packaged in (i.e. Provide a complete description of all items to be shipped. Include the Quantityĭetail the total quantity of each product to be purchased and shipped. Indicate how your products will be shipped to the buyer, for example, by air, by ocean or by surface shipping. Often, the currency of settlement will be the currency of the seller’s country, so if you’re selling goods from your business in the United States, your currency of settlement will be US dollars. Include on your commercial invoice the currency you and the buyer have agreed upon for payment for the sale. Typically, you’ll already have these details worked out as part of the purchase order for the sale or as part of the pro forma invoice. This will include important information regarding the terms and conditions you and the customer have agreed to for the sale. Detail the Terms of Paymentĭetail your terms of payment. This refers to any information regarding the obligations, risks and costs both the seller and buyer take on as part of the sale of goods. Include the Terms of Saleĭetail your terms of sale. Your customers can refer to this number if they need to contact your company with questions, concerns or to return any items they purchase from you. In addition to the invoice number, you might want to include a customer reference number on your commercial invoices. The easiest method of assigning invoice numbers is to do so sequentially, so your first invoice would be Invoice # 001, then Invoice #002 and so on. Assign an Invoice NumberĪs with any type of invoice, you’ll want to include a unique invoice number on the commercial invoice. You’ll also want to include the shipping address, if it differs from the billing address. Include the name and address of the person or company purchasing your products. Fill in Seller Detailsįill in your business’s details, including the name of your business, its address, phone number and email address. Department of Commerce, or this example from FedEx. You can use this commercial invoice form from the U.S. The easiest way to build a commercial invoice is to download a customizable template from a reputable site. To make a commercial invoice to send to international customers, small businesses should follow these steps: 1. What’s the Purpose of Commercial Invoices?ĭo I Need a Commercial Invoice to Ship Documents? How to Make a Commercial Invoice: Step-By-Step Guide What Is a Commercial Invoice for Shipping? How to Make a Commercial Invoice: Step-By-Step Guide Here’s what you need to cover to learn how to make a commercial invoice: Commercial invoices also serve as a bill by providing all the information required for your customers to pay you for the sale. Businesses can create a commercial invoice by issuing a detailed document describing what you’re shipping and the value of the items shipped. Small businesses that ship products internationally need to make commercial invoices for customs purposes. Send invoices, track time, manage payments, and more…from anywhere. Pay your employees and keep accurate books with Payroll software integrationsįreshBooks integrates with over 100 partners to help you simplify your workflows Set clear expectations with clients and organize your plans for each projectĬlient management made easy, with client info all in one place Organized and professional, helping you stand out and win new clients Track project status and collaborate with clients and team members Time-saving all-in-one bookkeeping that your business can count on Tax time and business health reports keep you informed and tax-time readyĪutomatically track your mileage and never miss a mileage deduction again Reports and tools to track money in and out, so you know where you standĮasily log expenses and receipts to ensure your books are always tax-time ready Quick and easy online, recurring, and invoice-free payment optionsĪutomated, to accurately track time and easily log billable hours Wow clients with professional invoices that take seconds to create
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